Information on the duties of the President, Vice-President of Membership, Vice-President of Ritual, Recording Secretary, Corresponding Secretary, Treasurer, Editor, and Sergeant-at-Arms as found on the Sigma Alpha Iota National Website.
PRESIDENT
Ellen Schwartze
The office of president requires a person with leadership qualities, energy, organizational skills, and patience. Facilitating the business of the chapter, she:
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Presides at all chapter and executive board meetings unless she is unable to be present;
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Serves as the presiding officer for initiations or affiliations;
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Installs chapter officers;
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Appoints committee chairmen, acting as ex-officio member of every committee (except the Nominating Committee);
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Represents the chapter as official contact member with all school officials and campus groups and/or with the music community at large;
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Delegates members to carry out the responsibilities of the chapter.
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The newly elected president serves as the official delegate to a national convention (if she is unable to fulfill this function, another chapter member should be designated as the official delegate);
The president may call special meetings when necessary and organize workshop and training sessions for
new and retiring officers. The collegiate chapter president should maintain contact with the dean/director
of the music school/department and with local alumnae and patronesses; and should represent the chapter
on the music inter-fraternity council of a shared campus (a campus on which two or more music fraternities
that initiate women are present)
VICE PRESIDENT - MEMBERSHIP
Katie Anderson
The vice president-membership presides at chapter meetings in the absence of the president. However, her principal responsibility is to coordinate all the activities associated with membership recruitment and education. She is responsible for educating the members-in-training (MITs) in the ways of Sigma Alpha Iota and for instructing prospective patronesses before initiation.
VICE PRESIDENT - RITUAL
Candace Dierkes
The vice president-ritual is in charge of all Ritual ceremonies and is the custodian of the rituals and the ritual equipment. Her love for the Ritual of SAI and her attitude toward the presentation of the Ritual sets the tone for the whole chapter. In addition to caring for and supervising the use of ritual equipment, and supervising the preparation of and presentation of Ritual ceremonies, the vice president-ritual makes an annual report to the chapter and to the province officer.
RECORDING SECRETARY
Danie Livers
The Recording Secretary has three principal functions:
1. To take and keep accurate Minutes of each chapter or executive board meeting and to read them to
the chapter at the appropriate time;
2. To keep the attendance record;
3. To keep the chapter membership record up to date. The membership record is to be kept in a
computer, using the master roll sent on CD from National Headquarters. Updates should be made
as new members are initiated or when information, such as name or address changes, is received.
She must also make an annual report to the chapter.
In addition to the standard items that each officer must have in her possession, the well-organized recording secretary must have the official Minutes and an attendance book, and she must know the location of the
chapter’s membership records.
CORRESPONDING SECRETARY
Becca Levy
The corresponding secretary has three principal responsibilities:
1. To attend to chapter correspondence;
2. To confirm that all officers have sent the necessary reports to the proper province or national officer
(see Calendar on page 4-12 and refer to the national website for any calendar updates);
3. To keep the chapter files.
She must also make an annual report to the chapter.
In addition to the standard items that each officer must have in her possession, the well-organized
corresponding secretary has a record of the chapter’s files: the complete contents and where they are kept.
She also has a list of the names and addresses of all alumnae and patronesses in the area.
TREASURER
Lori Gieseke
The office of treasurer carries great responsibilities. A capable treasurer is a tremendous asset to a chapter. She is the custodian of the chapter’s finances and financial record. She is entrusted with managing other people’s money.
EDITOR
Kelly Pfister
The editor is in charge of all chapter public information. What the outside world learns about Sigma
Alpha Iota is often the result of what the editor has presented to the outside world about chapter activities
and events. A communications or information chairman may assist her.
The editor may use any and all available outlets in her community: local city and/or campus newspaper,
arts council newsletter, the chapter newsletter, website, etc.
SERGEANT AT ARMS
Megan Coonrod
The sergeant-at-arms is the chapter’s parliamentarian. She knows the chapter’s bylaws thoroughly. She knows, or is willing to learn, about parliamentary procedure. A copy of Robert’s Rules of Order, Newly Revised is an essential part of her material. A book, The Easy Chair, is very helpful and may be purchased from National Headquarters.